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Specialist, External Reporting and Grant Audit

Company: Save The Children
Location: Fairfield
Posted on: May 3, 2021

Job Description:

Summary

The Specialist, External Reporting & Grant Audit is responsible for liaising grant and contract-specific audit processes for all awards from initiation to closeout, and any remedial finding follow-up. In this role, you will manage the timelines and create a system for efficient sharing and storing of audit documentation. Additionally, you will facilitate across departments to ensure a successful and participative audit process. You will act as a liaison between departments gathering and sharing supporting documentation for Save the Children US, as well as with Save the Children International and other partners, and will be the main focal point to meet and liaise with external audit firms and donors related to grant and contract audits.

What You'll Be Doing (Essential Duties)

Audit Preparation and Start-up (30%)

* Maintain list of anticipated audits and regularly monitor donor intentions to conduct audits * Review scope of work and requests for audit from donors or third party assigned by donors * Prepare for entrance meetings with auditors * Solicit feedback and negotiate on timing related to audit test-work, sampling, and timing of expected deliverables * Complete preliminary reviews of the ledger in compliance with terms and conditions, in partnership with grant and award management teams * Review Fund Accountability statements and similar * Review reporting within the timeframe of audit * Work with award managers to ensure they are aware of deliverable(s) and continue to be engaged to provide any necessary programmatic context * Ensure that appropriate stakeholders across teams are informed and consulted as needed

Reviewing Documentation and Facilitating Internally (30%)

* Work across divisions, members, and country offices to request documentation to support a successful audit * Receive and organize documentation in a clear and concise format, in accordance with self-developed schedules and audit filing systems * Provide in-house preliminary reviews * Convene key internal stakeholders to project-plan audit deliverables and ensure proper level of engagement * Build relationships with country offices to raise awareness of in-country audits, and provide review and support in these processes

Audit Closeout and Responses (20%)

* Review, provide, and present commentary concerning audits to stakeholders and leadership * Resolve any findings or questioned costs by providing additional support * Provide responses to management letters and/or finding summaries provided by external auditors * Work with Save the Children US and Save the Children International staff to remedy any findings in audit reports or financial desk reviews * Create system for tracking ongoing and closed audits * Create thorough tracking of any grant-specific disallowances

Create Process Guides, Best Practices, and Improvements to Support Auditing Processes (20%)

* Create and maintain SOPs related to audit management * Create and maintain frequently asked questions when preparing auditors for review of our structure, procedures, and commonly questioned costs * Create and maintain point of contact information sheets * Create and maintain master list of questions and answers to grant-specific financial questionnaires, in order to improve reporting consistency * Build centralized mechanism to support audit processes

Required Qualifications

* High School diploma plus at least three years of relevant experience * Demonstrated knowledge of general ledger and financial systems * Proven attention to detail and ability to facilitate multiple projects across divisions * Demonstrated success delivering prompt and accurate information, with multiple deadlines * Proven ability to communicate and collaborate successfully at all levels * Professional proficiency in written and spoken English * Professional proficiency in MS Office suite * Experience working in financial management systems * Experience working directly with external auditors, facilitating supporting documentation for audit engagements, or as an external auditor * Demonstrated commitment to diversity, inclusion, and belonging

Preferred Qualifications

* Experience working in a fast-paced and matrixed organization * Experience leading or supporting audits in an international non-profit environment * Experience collaborating remotely with colleagues in differing office locations

Why you should join the Save the Children Team

Save the Children US offers outstanding benefits that include health, dental, vision and life insurances, pet insurance, short-term and long-term disability coverage, an Employee Assistance Program, 403(b), generous vacation, personal sick leave, family leave, parental/adoption leave, commuter benefits, dress for your day, and much more.

Click here to learn more about how Save the Children US will invest in YOU!

About Save the Children

Save the Children believes every child deserves a future. In the United States and around the world, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children - every day and in times of crisis - transforming their lives and the future we share.

Our work for children and their families requires that we commit-at every opportunity-to work together to identify and dismantle persistent systemic and structural racism, inequality, and any other forms of discrimination in this country and beyond. As an anti-racist organization, Save the Children will not tolerate discrimination in any form-in our employment practices, amongst our staff, in our leadership or toward the people we serve. We stand in solidarity with all people to fight for equal rights, justice, inclusion, and belonging.

We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity or expression, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Save the Children complies with all applicable laws.

Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom we are in contact. All Save the Children representatives are explicitly prohibited from engaging in any activity that may result in any kind of child abuse. In addition, it is Save the Children's policy to create and proactively maintain an environment that aims to prevent and deter any actions and omissions, whether deliberate or inadvertent, that place children at the risk of any kind of child abuse. All our representatives are expected to conduct themselves in a manner consistent with this commitment and obligation.

Save the Children is committed to minimizing safety and security risks for our valued employees, ensuring all are given training, support and information to reduce their risk exposure while maximizing the impact of our programs for children and families. Our shared duty, both agency and individual, is to seek and maintain safe working conditions for all.

Keywords: Save The Children, Fairfield , Specialist, External Reporting and Grant Audit, Other , Fairfield, Connecticut

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