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Facility Lead

Company: IPC Systems, Inc.
Location: Fairfield
Posted on: November 22, 2021

Job Description:

The Facilities Lead for IPC is charged with ensuring smooth operations within your assigned facilities. This includes serving in a variety of capacities, as well as interfacing with employees, vendors and sub-contractors. You act in a supporting role to the Facilities Director and lead the day-to-day facility operations. The Corporate Services Department is responsible for space planning, construction, maintenance of leased equipment, systems, safety, grounds, and building, including small and large capital improvement projects along with day-to-day operation of the facilities.You should demonstrate the ability to organize and prioritize multiple tasks, effectively manage through stressful situations and consistently make effective, high quality decisions. The right candidate is driven to provide excellence in service and support of all staff and visitors by taking on duties with a sense of ownership, accountability, confidentiality, and integrity and step in to help whenever and wherever necessary.Duties and Responsibilities

  • Oversee day-to-day facilities operations to include access control, mailroom services, copiers, pantries, supplies, conference rooms, storage rooms, first aid supplies, employee parking etc.
  • Direct vendor activities that include scheduling preventative maintenance and repair services for HVAC, UPS,Generator and security monitoring.
    • First point of contact for all Building equipment issues. Emergency response may be required after hours or on weekends.
    • Monitor and review internal and building work orders to ensure that assignments are responded to and completed in a timely manner.
    • Manages space planning; workspace assignments, coordinate moves and restacks.
    • Manages facilities supplier relationships, purchase requisitions, invoice processing and liaise with Accounts
    • Payables for payment follow-up and accuracy of cost center coding.
      • Inspect and provide direction and follow-up with janitorial and other service providers regarding issues that do not meet standards.
      • Input data into maintenance and budget logs, generate spreadsheets and reports.
      • Build and maintain strong working relationships with executives, department leads and staff to deliver results based on their needs.
      • Other tasks and projects as assigned.Qualifications
        • Associate (or Bachelor's) degree and 3+ years' relevant experience managing corporate facilities operations and functions (mail room operations, reception, general maintenance, space/move management, etc.).
        • Experience with preventative and predictive maintenance methodologies, reliability centered maintenance analysis, and total productive maintenance.
        • Knowledge of back-up power equipment a plus
        • Ability to communicate effectively and professionally with a variety of contacts, including executives, senior management and all levels of employees, as well as outside vendors and contractors.
        • Intermediate to advanced Microsoft Office skills (Outlook, Word, Excel).
        • Must be available to work extended hours as needed including some evenings and weekends and be on call for emergencies.
        • Outstanding verbal and written communication skills.
        • Experience with Security/Access Control Systems a plus.
        • Standing, walking, lifting, twisting, and bending on a frequent basis.
        • Ability to lift and carry up to 50 pounds.
        • Ability to think outside the box, find constructive solutions, act independentlyJob Type: Full-timePay: Up to $90,000.00 per yearBenefits:
          • 401(k)
          • 401(k) matching
          • Dental insurance
          • Employee assistance program
          • Flexible schedule
          • Health insurance
          • Health savings account
          • Life insurance
          • Paid time off
          • Tuition reimbursement
          • Vision insuranceSchedule:
            • 8 hour shift
            • Monday to Friday
            • Weekend availabilityAbility to commute/relocate:
              • Fairfield, CT 06825: Reliably commute or planning to relocate before starting work (Required)Education:
                • Bachelor's (Preferred)Experience:
                  • Maintenance: 3 years (Preferred)License/Certification:
                    • Driver's License (Preferred)Work Location: One location

Keywords: IPC Systems, Inc., Fairfield , Facility Lead, Other , Fairfield, Connecticut

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